Job Details

The law firm of Atchison, Barisone & Condotti (ABC LAW) is located in downtown Santa Cruz, specializing in representing cities, public agencies, and special districts in the Monterey Bay and San Francisco Bay areas. 

ABC LAW is currently recruiting an Administrative Assistant to join our collegial and dynamic team. Working in close collaboration with the office manager, paralegals, and attorneys, the Administrative Assistant, provides administrative support to the administrative and legal team at ABC LAW, as described below. 

Job Responsibilities

• Perform receptionist duties such as receiving and routing calls, greeting and assisting clients in a professional manner.
• Assist office manager in keeping operations of the firm organized and running efficiently. 
• Under the supervision of paralegals, assist with maintaining case files; manage, organize, and maintain records in paper or electronic filing systems.
• Assist paralegals with file and records management related to Public Records Act requests and subpoenas. 
• Perform legal administrative duties, such as maintaining office and legal calendars, scheduling appointments, assisting with complex word processing, document formatting, and preparing case binders for court.
• Compose and prepare routine correspondence and communicate with clients in person, over the phone, and via email.
• Process, receipt, return, and/or delivery of legal and other documents to clients. 
• Assist with photocopying and scanning projects. 
• Communicate with vendors to order office supplies; schedule maintenance and facilities upkeep; maintain professional appearance of office.
• Perform other duties as assigned.

Job Expectations

• Maintain regular attendance to perform job responsibilities.
• Excellent verbal, writing, and computer skills. 
• Ability to work in a professional environment that requires a high level of confidentiality. 
• Adaptability to multi-task, work efficiently and competently with a high degree of accuracy. 
• Must pay meticulous attention to detail in all work tasks.
• Be organized and focused. Motivated to learn with a positive attitude.
• Ability to follow instructions, adapt to shifting priorities, and meet deadlines. 
• Work collaboratively with co-workers as part of a team.

Qualifications/Knowledge

• Possess competency in computer skills and proficiency with Outlook, Microsoft Office 365 products, including Word, Excel, and Adobe Acrobat.
• Proficiency in English: verbal, spelling, grammar, and punctuation.

Experience

• Any combination of education, training, and experience that demonstrates the ability to perform the duties of the position.
• Relevant receptionist, legal assistant, and/or records experience is preferred but not required.

ABC LAW offers generous benefits with paid medical, dental, vision, disability & life insurance, provides 401K retirement benefits and annual performance-based bonuses. 

Salary range $30.00/hour and up, DOQ. EOE. 

Interested applicants may submit a cover letter and resume via email to: Admin@abc-law.com. 

** DISCLAIMER 

The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.