Job Details

General Accounting Manager

Job no: 542230
Work type: Management (MPP)
Location: Monterey Bay
Categories: MPP, Administrative, At-Will, Full Time, On-site (work in-person at business location)

Classification: Administrator I or Administrator II
Hours: Full-time / 40 hours per week
FLSA: Exempt

Anticipated Hiring Salary Range: Administrator I salary:$7,106 - $8,000* mo.

Administrator II salary: $8,851 - $10,326
https://www.calstate.edu/csu-system/careers/compensation/Pages/SalaryScheduleDetails.aspx?RecordId=53939#-ClassNum=3318-Class=0-Date=1-PLYear=2023-PLNumber=2302-Recs=15
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Recruitment Status: Open Until Filled

ABOUT CSUMB

California State University, Monterey Bay is a mid-sized university in California's Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring https://csumb.edu/about/founding-vision-statement/, CSUMB is part of the nation's largest four-year public university system, https://www.calstate.edu/csu-system/about-the-csu/Pages/default.aspx, which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students' lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB's sustainability goal is to be carbon neutral by 2030.

The university's https://csumb.edu/about/mission-strategic-plan/ prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

PURPOSE:

Under the general direction of the Accounting Director the General Accounting Manager is responsible for the planning, managing and monitoring the work performed by the General Accounting Team of the Accounting Department.  This position is responsible for the proper accounting and oversight of the operating ledger and legal reporting of all funds of the University.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

Administrator I Duties

1. Responsible for the proper accounting and financial reporting of all funds and ledgers; timely monthly and year-end fiscal reporting of all University funds to the Chancellor`s Office and to the State Controller`s Office and State Treasurer of the State of California.  Assists the Financial Reporting Team in the preparation of GAAP financial statements for the campus in accordance with generally accepted accounting principles to ensure timely issuance of the financial reports.  Assists internal and external auditors during financial audits by providing documentation, explanations, and supporting schedules related to journal entries, general ledger balances, and financial transactions.
2. Ensures the timely and accurate submission of CSUMB data submissions to state and federal governments, accreditation organizations and committees, and student lending agencies.  Manages the operating general ledger system which includes the Accounts Receivable and aging processes, Accounts Payable auditing processes, account reconciliations, and ensures the accuracy and completeness of ledger balances.  Oversees the preparation and posting of journal entries to accurately record financial transactions, adjustments, and reclassifications in the general ledger system.
3. Responsible for hiring, training and supervision of unit personnel, setting goals and preparing evaluations of their performance, and cross-training to effectively work towards a cohesive, collaborative and synergistic team; ensuring assigned operations in these areas are carried out in accordance with established policies and procedures based on organizational goals, university mission and practices, and generally accepted accounting principles; and encouraging, recommending and/or implementing business process improvements as it relates to Accounting and the campus community impacted.  Acts as the unit representative on campus-wide and system-wide committees at the direction of the Accounting Director
4. In collaboration with the Accounting Director, implements and maintains CSU policy revisions within the required timeframe, such as:  CSU cost recovery policy and travel best practices.  Assists with the development, analysis and documentation of policies and procedures impacting the Accounting Department.  Assists with the preparation, dissemination and training of new policies and procedures within the unit and to the campus community.  Oversees the documentation and maintenance of standard operation procedures for the team, ensuring they are updated and organized in a timely manner. 

Administrator II Duties include the above and:

• Independently lead the General Accounting Team with minimal supervision by the Accounting Director.
• Collaborate with, and may provide lead direction to, Financial Reporting Team
• Work collaboratively with the Operations Support and Innovation Team to identify and deploy applications to support the Accounting Team.
• Identify areas for improvement. Propose innovative solutions to streamline processes internally to Finance, within the CSUMB campus, and with community members (e.g., vendors), as applicable.
• Develop internal procedures and reimagine workflows to reduce administrative barriers, while staying compliant with CSU policies and state/federal laws and regulations.
• Mentor and develop direct reports, in alignment with their individual career aspirations. Suggest professional development opportunities to support career progression.

Other Functions:

1. Participates in university task forces and special projects as required.
2. Performs other job-related duties and special projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of, or ability to quickly learn, CSUMB and CSU policies and procedures.  Knowledge of and ability to understand and apply applicable rules and regulations as they are related to the CSU. 

Thorough knowledge of governmental accounting methods and related rules, regulations and procedures.  Ability to utilize problem-solving techniques to evaluate complex accounting problems, understand and apply applicable rules and regulations.  Knowledge and ability to develop and implement effective and efficient processes, procedures and solutions.  Knowledge of generally accepted accounting principles and practices and proven ability to establish proper internal controls and procedures.  Demonstrated ability to communicate effectively, both orally and in writing, with diverse student, staff, faculty and community members in a courteous manner with emphasis on customer service.  General knowledge of the principles of personnel management and supervision and ability to effectively utilize management skills.  Ability to plan, direct and review a variety of accounting and related activities and meet important deadlines.  Ability to analyze financial and statistical data. 

MINIMUM QUALIFICATIONS:

Administrator I

Equivalent to a bachelor`s degree from an accredited college or university in accounting or closely related field AND two years of progressively responsible accounting, higher education or public administration experience which includes at least one year of supervisory experience OR a combination of education and experience which provides the required knowledge and abilities.

Administrator II

Equivalent to a bachelor`s degree from an accredited college or university in accounting or closely related field AND four years of progressively responsible accounting, higher education or public administration experience which includes at least two years of supervisory experience OR a combination of education and experience which provides the required knowledge and abilities.

PREFERRED QUALIFICATIONS:

Equivalent to a master`s degree in a closely related field and experience in a CSU campus or higher education environment.

Technical fluency with Oracle/PeopleSoft, Common Financial System, Financial Information Report Management Systems (FIRMS), CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. 

SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment.
• The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083  as a condition of employment. 
• This position is designated as a Campus Security Authority (CSA).  The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
• This position is required to comply with confidentiality requirements outlined in the Department of Education`s Family Educational Rights and Privacy and California`s Educational Code Chapter 13 regarding sensitive student issues.
• May require occasional evenings and/or weekend work.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks.  The position requires working at a computer and desk for extended periods of time.  May require travel between campus offices and off-campus locations. 

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.  

BENEFITS/PERKS: 

This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary. As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.

APPLICATION PROCEDURE:

For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu. All employees must be eligible for employment in the U.S.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.

CSUMB is a smoke and tobacco-free campus.

EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

To apply, visit https://apptrkr.com/5839115