Job Details

Position is non-exempt

Hourly salary range: $20.00 to $25.00 per hour DOE

Schedule:  Monday to Friday 7:30 am to 5:00 pm

Job Summary

Company is seeking a highly organized and detail-oriented Administrative Coordinator/Receptionist to join our team. The ideal candidate will provide comprehensive administrative support to ensure the smooth operation of our office. This role requires excellent communication skills, a proactive approach, computer literacy, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Answer all incoming office phone calls
• Intake customer inquiries and schedule appointments for the sales team
• Maintain schedule of the sales team
• Manage and maintain office files and records, ensuring they are organized and up-to-date
• Maintain office supplies inventory by checking stock and ordering supplies as necessary
• Maintaining and organizing the common areas of the office 
• Support the Office Manager in HR-related tasks, including onboarding new employees and maintaining employee records
• Use QuickBooks Online to generate and send invoices to customers
• Manage and maintain employee time sheets and payroll records
• Schedule roofing inspections with local building departments
• Assist with special projects and perform other administrative duties as assigned

Qualifications

• High School diploma required
• Associate or bachelor's degree preferred
• Minimum of 3 years of experience in an administrative role
•  Ability to maintain a high level of confidentiality with regard to  employee information discovered in HR processes
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Proficiency in QuickBooks Online
• Attention to detail and a high level of accuracy
• Proficient in English and Spanish languages
• Ability to type at least 50 word per minute
• Experience with dispatching

What We Offer

• Competitive salary and benefits package
  • Medical, Life, Vision, Dental, Retirement Plan
• Opportunities for professional development and career advancement
• Family friendly and intimate working environment