Job Details

Automotive Service and Documentation Administrator

Job Duties include but are not limited to:

• Arrange domestic and international transportation of all vehicles to and from
• Provide information to carriers for pick-up and delivery
• Maintain high levels of on time point-to-point deliveries
• Coordinate with buyer or seller of vehicle on status of vehicle transportation
• Communicate the type of transportation required and cost
• Accept payment from customers on cost of transportation
• Coordinate and maintain status of all vehicle movement with transportation companies and internal staff
• Arrange, coordinate, and maintain status of all local test drives and drivers
• Inventory all inbound and outbound parts and accessories for each vehicle
• Complete all transportation paperwork, database, and files associated with all vehicle movement
• Produce written documentation of the scope of work performed on each project. Involves interpreting technicians` notes, confirming parts are correctly allocated to the project invoice, and reviewing the photo documentation.
• Produce photographic record book by printing and sorting project photos into specific job tasks and arranging them in chronological order.
• Download digital photo files from the technician`s cameras and sort them into the appropriate files.
• Responsible for maintaining the accuracy of the data settings on technician`s cameras.
• Produce DVD discs and Flicker files/links for project photos.
• Produce operating instructions and lists of recommended fluids, services etc.
• Obtain service records from previous owners/service shops.

Project Maintenance, Closing:

• Generate and complete customer project reports of tasks performed
• Identify, consolidate, and print vehicle photographs of tasks completed for customer reports

Qualifications:

• Strong automotive repair and restoration knowledge required.
• Ability to understand and write documents using standard automotive language.
• Familiar with vehicle transportation, including DOT/FMCSA guidelines
• Familiar with various trucks and trailers used in the automotive industry
• Personable and communicates well with customers, vendors, and all levels of interdependent departments
• Basic PC knowledge, including Microsoft Excel and Word
• Basic photo editing (adding text boxes, pointer arrows, etc. to images).
• Organized and detailed
• Calm and works well under pressure
• Positive attitude, good people skills

Our Benefits Include:

• Medical, Dental, and Vision
• Paid Vacation
• 401K

Job Title: Automotive Service and Documentation Administrator

Job Type: Full-time                       

Location: Scotts Valley, CA

This is a non-exempt, hourly position. This is not a remote position.

Compensation: $28.50 - $31.25/hour

Please apply with your resume or email it to Careers@Canepa.com

- - No Phone Calls or Walk-ins.- -