Job Details

Administrative Assistant, Temporary

University Corporation at Monterey Bay

Salary: $20.22 - $24.80 Hourly

Job Number: 2024-00039

Location: CSUMB Main Campus- Seaside, CA

Department: Education and Leadership

Description

To apply for this position, please send your resume and cover letter to mailto:GReynoso@csumb.edu.

This is a temporary, non-benefited position. 10-20 hours per week. All positions are open until filled.

The University Corporation at Monterey Bay (“Corporation”): The Corporation is constantly looking for motivated employees with great organization and teamwork skills to join our team. The Corporation is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:

Runs the daily operations of the office under the direction of the Center Director. Acts as the primary contact for clients, faculty and staff, and payers; schedules clients in the Electronic Health Record (EHR) and assists with appointment preparation. Leads authorization of the center to become an eligible Medi-Cal and other commercial insurance providers. Receives and acts on authorizations for treatment, schedules patients, receives payments, prepares the monthly deposits and report, and receives and verifies the monthly financial report that is presented to the Coordinator, and reconciles client accounts. In addition, the office staff maintains supplies, makes purchases using purchase orders, checks, or credit cards, and notifies internal and external agencies of maintenance needs.

Computer work, including but not limited to insurance payment, patient account, and budget reconciliation; using the various electronic medical record systems to schedule clients, add clients, or document billing information. Links to various insurance company billing systems to enter monthly billing. Responds to emails addressed to self or to the clinic. Acts on invoices for clients and assists with computer-based hearing aid orders.

Phone work, including but not limited to answering clinic office phones, calling case managers for authorizations, and responding to patient inquiries. Also includes calling supervisors and students when clients cancel; and assisting clients who receive therapy via telepractice with their Zoom connections.

Other work, as assigned, includes providing guidance to the clinic assistants and overseeing their work product; maintaining supplies and upkeep of the clinic areas, coordinating with other university or outside departments, communicating with the Center Coordinator about operations in the clinic.

OTHER FUNCTIONS

• Performs other duties as assigned.

PHYSICAL WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information.

WORK LOCATION

• Hybrid Position

• Physical Work Location: CSUMB Main Campus: 100 Campus Center, Seaside, CA

KNOWLEDGE, SKILLS, AND ABILITIES

• Required experience with creating systems to bill insurance companies and Medi-Cal.

• Enthusiastic about working for an organization that helps children and adults with their communication and hearing needs.

• Electronic Health Records and billing systems.

• Microsoft Office suite, including Word, Excel, Teams, and Access.

• Google Office suite

• Able to respond to and provide help to people with communication, hearing, or cognitive difficulties.

• Able to work as part of a team, a team that includes faculty, staff, and students (clinic assistants).

• Able to manage more than one task at a time, including taking care of clients at the front office window, managing the phones, and helping faculty who walk in the office for help.

• Able to give clear instructions and adapt the message if the instructions were not understood.

• Preferred English/Spanish bilingual.

Qualifications

DESIRABLE QUALIFICATIONS

• Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.

Special Conditions of Employment

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. The University Corporation at Monterey Bay will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the University Corporation at Monterey Bay is concerned about the conviction that is directly related to the job, you will be given the fair chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act https://calcivilrights.ca.gov/fair-chance-act/.

This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education's Family Educational Rights and Privacy Act (FERPA) and California's Educational Code Chapter 13 regarding sensitive student issues. Our Equal Opportunity Policy Statement is available https://csumb.edu/corporation/personnel/.

Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.

All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.

University Corporation at Monterey Bay positions are “at-will” employment.

CSUMB is a smoke and tobacco-free campus.

The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.

Questions can be sent to: https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=hr_corporation@csumb.edu.

SALARY AND BENEFITS

The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Our salary schedule is available https://csumb.edu/corporation/personnel/.

The hourly hiring range for this position is $20.22-$24.80. Classification. This is a temporary, non-benefited position. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act.

The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing

Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. https://www.schoonoverparkapartments.com

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity-Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

To apply, please visit https://apptrkr.com/5705697