Job Details

Established Property Management Company – Monterey Peninsula

We are an established and growing property management company seeking a detail-oriented and motivated Leasing & Administrative Assistant to join our team. This position plays an important role in supporting our property managers with leasing activities, administrative tasks, and day-to-day operations.

The ideal candidate is highly organized, professional, customer-service oriented, and able to thrive in a fast-paced office environment.

This is a great opportunity for someone interested in real estate, property management, and office administration to grow within a well-established company.

Key Responsibilities

• Assist property managers with daily administrative tasks and operational support
• Coordinate and schedule property showings with prospective tenants
• Respond to rental inquiries via phone, email, and online platforms
• Process rental applications and assist with applicant screening procedures
• Prepare lease documents and assist with move-in/move-out coordination
• Maintain accurate records in property management software and internal systems
• Provide professional and courteous customer service to tenants, applicants, vendors, and property owners
• Assist with marketing rental listings and maintaining online property listings
• Organize and maintain digital and physical files
• Support office operations including scheduling, correspondence, and document preparation
• Assist with other administrative and leasing tasks as needed to support the team

Qualifications

• Previous administrative or leasing experience preferred (property management experience is a plus)
• Excellent computer skills and proficiency with Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills with the ability to prioritize and manage multiple tasks
• Excellent written and verbal communication skills
• Strong attention to detail and follow-through
• Ability to work both independently and collaboratively within a team
• Ability to remain calm, professional, and solution-oriented in a fast-paced environment
• Demonstrated integrity, confidentiality, reliability, and professionalism
• Strong customer service mindset

Additional Preferred Skills

• Bilingual English/Spanish preferred
• Experience with property management software (AppFolio, Buildium, Yardi, etc.) is a plus
• Familiarity with leasing procedures and rental application processing is helpful

About the Position

This role offers the opportunity to work closely with experienced property managers and gain hands-on experience in the property management industry. We are looking for someone who is dependable, detail-oriented, and committed to providing excellent service to both our clients and tenants.

Job Type: Full-time

Benefits:

• 401(k)
• Health insurance
• Paid time off

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 2 years (Required)

Language:

• English and Spanish (Required)

Work Location: In person