Job Details

Program Manager

  2019-06-11     Grey Bears     Santa Cruz     $42K - $45K year  

Grey Bears

Postion: Program Manager

Full-Time with benefits

Grey Bears is a 501(c)(3) nonprofit community-based organization that promotes nutrition,

activity and social connection as the perfect recipe for healthy aging. Reporting to the Executive

Director, The Program Manager will be a hands-on catalyst helping to drive the success of the

Healthy Food for Seniors program, distributing more than two million pounds of food and

serving 35,000 meals each year. Your proactive leadership will maintain a positive culture that

motivates employees and volunteers, and supports an environment for improvement and


Program Leadership

 Sources and acquires fresh produce and dry goods through regional co-ops, partnering

agencies, stores, bakeries, distributors, donations, gleaning and the ag community.

 Controls weekly food inventory levels by conducting physical counts to ensure quantity

and quality of food matches program needs, maximizing nutrition levels and diversity.

 Cultivates strong relationships with community partners, vendors, staff, volunteers and

other stakeholders to ensure success of the program.

 Hands-on responsibility for the distribution operation, including the preparation and set

up of volunteers on the weekly brown bag assembly line.

 Manages logistics of food rescue program coordinating with local markets and bakeries.

 Coordinates with Warehouse Manager and drivers for the maintenance of fleet,

warehouse, coolers, forklifts and associate facilities.

 Manages commercial kitchen, maintains ServSafe and other certifications, orders

supplies, and schedules maintenance of coolers and other equipment.

 Other duties as assigned.


 Achieves program objectives by preparing an annual budget, scheduling expenditures,

analyzing variances, initiating corrective action, and provides short and long range


 Maintains professional and technical knowledge by attending educational workshops,

reviewing professional publications, establishing personal networks, and participating in

professional societies.

 Supervises staff, drivers and volunteers.

 Updates and maintains program records, including bag contents, weights, commodity

reports, meals served, inventory records, facilities and program records for vehicle fleet

and forklifts, composting and other food spoils disposal systems, maintenance logs and

other department records.

 Coordinates with Office Manager for the efficient management and oversight of weekly

brown bag deliveries and routes.

 Assists with the coordination of three annual public luncheon events.

 Attends staff meetings.


 BA/BS degree and/or 2-3 years equivalent experience in agriculture, nutrition, culinary,

business, nonprofits, or related field.

Skills & Qualifications

 Demonstrated knowledge of principles and practices of operating a food acquisition and

distribution facility.

 Requisite knowledge and training to promote and teach safety in the workplace,

including safe movement of materials with forklifts and palette jacks, and operation of

trucks and other vehicles.

 Outstanding interpersonal skills to establish and maintain relationships with clients,

vendors, donors, staff, volunteers and other professional colleagues, and to occasionally

represent the organization at events, business fairs and other public relations functions.

 Excellent oral and written communication skills to interact with, advise, consult and

communicate with diverse individuals and groups.

 Demonstrated computer competency, including proficiency with Microsoft Office Suite

(Word, Excel, Outlook) and Filemaker Pro.

 Bilingual and bicultural (English/Spanish) a plus.

Special Conditions of Employment

 Requisite experience, training and certification for the safe operation of a forklift.

 Strong working knowledge of state and federal regulatory requirements pertaining to

occupational safety and health.

 Selected candidate will be required to pass a criminal history background check.

 Must have access to a motor vehicle, valid auto insurance coverage, valid California

Driver’s License and a satisfactory driving record for occasional driving on the job.

 Ability to perform essential physical job functions typically requiring bending, squatting,

sitting, standing, walking, handling objects, pushing/pulling, reaching above shoulder

level, and using fine finger movements with manual dexterity.


Exempt Position/Full time: 40 hours/week (including weekends as needed), $42,000-$45,000

per year commensurate with experience.

Benefits: Paid medical, dental, vision, sick leave, vacation plus observed holidays; 403b

retirement plan available with employer contributions after one year.

Position is open until filled, initial review June 5, 2019. To apply, please send resume with cover

letter to:

Executive Director

Grey Bears

2710 Chanticleer Ave

Santa Cruz CA 95065

Email resume with cover letter to:

For more information on our organization, mission and programs visit .

Grey Bears is an equal opportunity employer. We consider applicants for all positions without

regard to race, color, religion, gender, national origin, sexual orientation, age, marital or

veteran status, the presence of a non-job related medical condition or disability, or any other

legally protected status.

Do not contact this company in solicitation of any product or service.

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