Job Details

Administrative Assistant/Data Entry Clerk

  2020-03-26     Blazer Wilkinson and Affiliated Companies     Salinas  

Blazer Wilkinson & Affiliates is a family owned suite of companies that is dedicated to providing customers with the very best products and service. Our main office is in Salinas, California, and we have farming operations in Salinas, California, Santa Maria, California, Oxnard, California and Plant City, Florida. We are a vertically integrated grower, packer and shipper of premium Strawberries and Blueberries. We pride ourselves on controlling the entire process of producing the Ultimate Berry.

Main Job Tasks and Responsibilities

Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

  • Answer, screen and transfer inbound phone calls
  • Receive and direct visitors and clients
  • Support Managements administrative needs
  • General clerical duties including photocopying, label making, fax and mailing
  • Oversee maintenance of electronic and paper filing system and year-end storage
  • Retrieve documents from filing system when needed
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
  • prepare agendas for meetings and prepare schedules
  • Handle the administration of the following categories which entails file maintenance and any and all administrative support related to associated files:
    • Fleet:
      • Files, Inventory & Tracking
      • Registrations
    • Telephones:
      • Inventory and Tracking
      • Monthly Invoice monitoring
      • Phone reimbursements
  • Open, sort and distribute incoming correspondence
  • Maintain office supply inventories
  • Coordinate maintenance of office equipment
  • Coordinate and maintain records for staff, telephones, parking and petty cash
  • Manage office upkeep – Short Term and Long Term
  • Entry level Accounts Payable data entry
  • Entry level Payroll data entry

Education and Experience

  • Computer skills and knowledge of relevant software (Office and Famous)
  • Knowledge of operation of standard office equipment.
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Knowledge of principles and practices of basic office management

Key Competencies

  • Communication skills - written and verbal
  • Planning and organizing
  • Prioritizing
  • Problem assessment and problem solving
  • Information gathering and information monitoring
  • Attention to detail and accuracy
  • Flexibility
  • Adaptability
  • Customer service
  • Teamwork
  • Good communication skills
  • Bilingual preferred but not required

We are an Essential Business

Do not contact this company in solicitation of any product or service.

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