Job Details

Manager, Enterprise Application Systems

  2020-04-21     Cabrillo College     6500 Soquel Dr. Apton, Ca      $6,805 to $9,576 month  

Cabrillo College

Manager, Enterprise Application Systems (MEAS)

Job# 2019-00813

Salary: $6,805 to $9,576 per month

Deadline: 4/27/2020

Full job description and OFFICIAL application available ONLY at:

Cabrillo College is seeking a Manager of Enterprise Application Systems who plans, organizes and manages the work of staff engaged in the design, development, implementation and maintenance of the District's Enterprise Resource Planning (ERP) applications and related systems; provides technical leadership and expertise on the development and integration of systems and applications to ensure the District's strategic, instructional, business and operational needs are met; serves as project manager for mid- to large-scale applications and software projects and initiatives.

The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term, of which 45.13% are LatinX, 5.26% multi-ethnic, 2.64% Asian, 1.25% African-American, 0.79% Filipino, 0.30% American Indian or Alaskan Native, and 0.18% Pacific Islander as of Fall 2018. At Cabrillo, 56.66% of students are students of color and 54.91% are economically disadvantaged. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.

Cabrillo College has a tradition of collegial governance, and staff possess a long history of participatory governance in all levels of decision-making at the college. Cabrillo provides an excellent opportunity to learn, collaborate, create, and make a difference in the lives of its students and community.

Examples of Duties

• Plans, organizes, manages, integrates, and evaluates work of the assigned area; supervises and participates in developing, implementing and evaluating plans, work processes, systems and procedures to achieve annual goals, objectives and work standards; contributes to the development of and monitors performance against the annual department budget; approves purchases and other expenditures in accordance with District policies and procedures; makes presentations; prepares and maintains a variety of records and reports.

• Manages the performance of assigned staff; interviews and selects new staff; establishes performance requirements and professional development targets; regularly monitors performance and provides coaching for performance improvement and development including performance evaluations; responds to grievances; approves overtime/compensatory time and accurate reporting of absence time; subject to concurrence by senior management and Human Resources, takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Administrative Procedures, Human Resources procedures and collective bargaining agreements; performs other activities relevant to supervision of assigned staff.

• Provides day-to-day leadership of and works with staff to ensure a high-performance, service-oriented work environment that supports achievement of the department's and District mission, objectives and values including Guided Pathways; promotes workplace diversity, inclusion, cultural competency and a positive work environment.

• Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. 

• Interprets, applies and ensures compliance with applicable laws, codes and regulations; remains current on applicable legislative decisions and developments.

• Participates in participatory governance committees, processes, and initiatives. 

• Manages and participates in the design, development, configuration, installation and maintenance of enterprise applications and related software; oversees the evaluation of vendor software packages to ensure requirements of the District's infrastructure can be met; oversees and participates in analyses of system data, processes and system interactions to identify and evaluate: the impacts of maintenance and enhancement changes to on-going production; the methods for accessing, using or migrating data; and the conversion of legacy systems to new technologies.

• Provides technical guidance and consulting support to District executives, management and administrators on potential technology solutions to meet instructional, business and operational needs.

• Work requires well-developed customer relationship management and communication skills, as well as the ability to unify various ideas and efforts of internal and external team members to achieve expected results.

• Participates with other IT managers and District managers and administrators in the District's Information Governance processes responsible for advising on and setting direction, strategy, policies, standards and priorities for enterprise-level technology solutions and systems.

• Reviews and recommends or approves project feasibility, scope of work and project boundaries, detailed project plans, milestones and deadlines and project budgets; drafts language and supports negotiation and administration of vendor contracts; monitors project progress and reviews or prepares status reports; reviews and acts on contract change requests; approves deliverables developed by vendors/ consultants; integrates multiple projects into overall work plans; meets with project technical and management steering committees on project issues and progress; ensures project completion and accountability for results.  

• Manages and oversees system conversion and installation processes including the installation of applications software updates and new releases; ensures all quality assurance reviews are completed successfully; follows up to ensure newly installed applications are functioning correctly; oversees development of business continuity and disaster recovery plans and application and data security protocols; manages and oversees the development of systems and user documentation in accordance with District standards; supervises and oversees customer training.

Other Duties: 

Stays abreast of information technology developments and evaluates their applicability for meeting District needs and requirements; maintains up-to-date technical knowledge in order to carry out assigned responsibilities effectively.

• Represents the District on local and statewide professional organizations and committees.

• May act for the Director, Information Technology in that individual's absence.

• Performs related duties as assigned.

Minimum Qualifications

Education and Experience: 

Graduation from a four (4) year college or university with a major in computer science, management information systems or a closely related field. AND

• At least five (5) years of progressively responsible professional information technology experience, including project leadership totaling at least one (1) year. OR

• Equivalent


Experience in a community college or other governmental setting.

Knowledge and Abilities: 

Principles, practices and techniques of information technology management, including applications design, software development methodologies and hardware and software options for business, administrative and instructional functions.

• The Software Development Life Cycle.

• Principles and practices of systems and business process analysis.

• Programming theory and languages, operating system architectures, characteristics, components, uses and constraints, systems integration and optimization design concepts and techniques.

• Systems/networks and database administration and maintenance; database management and storage systems and software.

• Internet/intranet technologies and design concepts.

• Project management methods, tools and techniques.

• Troubleshooting principles and practices applicable to assigned areas of responsibility.

• Customer relationship management and internal consulting concepts and practices.

• Principles and practices of Equal Employment Opportunity in hiring, retention, performance and advancement.

• Applicable federal, state and local laws, rules and regulations.

• Principles and practices of sound business communication including proper English usage, grammar, spelling and punctuation.

• Principles and practices of public administration, including budgeting, purchasing and maintaining public records.

• Research methods and analysis techniques.

• Principles and practices of effective management, supervision and equity.

• Safety policies and safe work practices applicable to the work being performed.

• Board Policies, Administrative Procedures, Human Resources procedures and collective bargaining agreements.

Ability to:

Plan, organize, manage, assign, delegate, review and evaluate the work of assigned ERP applications and data management staff.

• Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.

• Organize, set priorities, allocate resources and exercise sound, independent judgment within areas of responsibility.

• Develop and maintain effective customer relationships with all District constituent groups.

• Develop a conceptual framework and apply state-of-the-art technology and process improvement techniques to formulating integrated, efficient, cost-effective and business-based technology solutions to customer problems and issues.

• Effectively carry out project management responsibilities.

• Apply critical thinking skills to isolate problem causes, perform root cause analysis and formulate solutions and workarounds.

• Understand, interpret, explain and apply applicable laws, codes and ordinances.

• Represent the District in productive relations with vendors, contractors and consultants.

• Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.

• Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences. 

• Use tact and diplomacy with sensitive and complex issues, situations and concerned people.

• Communicate effectively, both orally and in writing.

• Understand and follow written and oral instructions.

• Operate a computer and use standard business software.

• Develop and maintain an inclusive work environment that fosters diversity, respect and engagement.

• Establish and maintain effective working relationships.

Other Requirements:

A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program.  

Additional Information


Full-time management assignment (225-day), 12 months per year, Monday through Friday, with evenings and/or weekends as needed. Current eight-step schedule ranges from $6,805 to $9,576 per month. An annual doctoral stipend of $3,977 is granted to eligible employees.

Do not contact this company in solicitation of any product or service.

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