Job Details

Office Manager

  2020-06-29     Siena House     108 High Street     20 hour  

The Office Manager is responsible for ensuring efficient day-to-day operations of Siena House. This position organizes and coordinates administrative duties and office procedures. The Office Manager will work under the direction of the Director to ensure the needs of the office are met in a timely manner.

Job Duties

· Greet and direct guests

· Perform all bookkeeping functions, including accounts payable

· Process incoming donations, expenses, and correspondence

· Inventory and order supplies

· Ensure effective internal and external communications, including telephone, email, and mail

· Coordinate and produce marketing materials, brochures, and newsletters

· Assist with preparing documents for Board meetings and trainings

· Update schedules and electronic databases

· Assist with maintaining Siena House website and social media presence

· Maintain office equipment to include computers, printer/copier/fax, and telephones

· Keep the office clean and tidy by organizing supplies, filing paperwork, and other duties as needed.

· Assist Board of Directors with fundraising and events

· Assist the Director, Board, and other staff with miscellaneous projects as requested


· Possession of a California Driver’s license and a driving record that reflects the ability to safely drive residents and their newborns

· A current negative TB test

· Current CPR certification or ability to obtain one within six weeks of employment

· Agreement to submit to random drug testing

· Knowledge of Word, Excel, PowerPoint, and Google Drive. Experience with web design, Adobe, InDesign, and Publisher desired

· Knowledge of general bookkeeping and accounting procedures

· Excellent time management skills and ability to multi-task and prioritize work

· 2+ years experience in bookkeeping and office management or equivalent position with similar responsibilities described above

· Bilingual (Spanish) is a plus

How to Apply

· Email cover letter and resume to Marie Harris, Director,

Do not contact this company in solicitation of any product or service.

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