Job Details

Lead Library Specialist

  2020-10-16     Cabrillo College     6500 Soquel Dr. Aptos, Ca     $3,647 to $4,021 per month month  

Cabrillo College

Lead Library Specialist

Job# 2020-01069

Salary: See Position Description

Deadline: 10/23/2020 11:59 PM Pacific

Full job description and OFFICIAL application available ONLY at:

Employment Opportunity

Are you interested in creating an amazing educational environment for students who are part of an equity driven community? Staff at Cabrillo College support quality programs and services to students that promote their diverse and evolving needs as they progress toward their individual educational goals. Come join us in our vision to improve the world, one student at a time!

About this Position: This full-time, 11 months per year, Lead Library Specialist position provides lead supervision and oversees and participates in the day-to-day functions of Library Public Services Circulation operations including hiring, training and supervising Circulation support student employees; interprets, explains and enforces library policies and procedures; works in a lead capacity for assigned classified library personnel; collabor­ates with library faculty and staff to develop and provide library public services to students, staff, faculty and community members; and perform related duties as assigned.

The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term, of which 44% are LatinX, 5% multi-ethnic, 2.75% Asian, 1.25% African-American, 1% Filipino, 0.25% American Indian or Alaskan Native, and 0.18% Pacific Islander as of Fall 2019. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.

As a classified staff member at Cabrillo College, you will join a vibrant community of professionals and educators working together to provide a positive educational environment where our students experience diverse academic and cultural perspectives.

Examples of Duties

• Provides input in selecting and training employees that support the library’s Circulation operations; provides day-to-day lead work guidance and coordination to other Classified staff and student employees; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and regulatory requirements and standards; monitors workflow to ensure that deadlines are being met in an optimal manner; provides information, instruc­tion and training on work procedures and the use of equipment and material; writes or updates student job descriptions; conducts safety training and ensures appropriate safe work practices are being observed; assists in ensuring a fair, open and inclusive work environment in accordance with the District’s mission, goals and values.

• Plans, oversees and coordinates the library’s day-to-day Circulation operation; establishes priorities, creates schedules and assigns shifts based on availability; verifies and processes timecards; oversees the ongoing maintenance of current library information, procedures, documentation and training materials on Library operations including fulfillment elements of Library system software, circulation procedures and processes, emergency preparedness and coordination with Library faculty.

• Coordinates the setup, opening and closing of the library for daily patron services and ensures that the Circulation desk is staffed on an ongoing basis, including evenings and weekends; trains staff on use of the alarm system.

• Assists in general circulation services including: retrieval of periodicals and handling the receipt of library fine payments, examining and assessing items for damages, and mending books and other materials; oversees student billing processes.

• Explains Circulation policies and procedures to students and faculty, administration, vendors and other libraries; responds to patron requests for information and materials, referring questions of a more technical or reference nature to professional staff; identifies and resolves problems such as patron complaints, lost materials, non-receipt of ordered library resources or breach of security situations; refers difficult or unusual problems to appropriate professional staff members.  

• Anticipates development of new services responsive to changes in library resources, their formats or how resources are delivered, and assists in the planning and implementation of departmental proce­dures, policies and regulations.  

• Coordinates and facilitates the interlibrary loan process; searches, matches and places inter-library loan borrowing requests for students, staff and faculty using the OCLC Worldshare system; pro­cesses and circulates borrowed materials; ensures adherence to copyright compliance guidelines for all inter-library loan requests; investigates and bills libraries for lost or missing loaned items following established procedures.

• Maintains records of circulation, intra-library loans, periodicals, database usage, student attendance and hours and long-overdue fines and holds; collects, verifies and compiles data from various sources for monthly and annual reports, accredita­tion and program reviews; conducts standard research and prepares ad-hoc reports as required.

• Operates a variety of standard and library-specific office equipment, computer systems and software including OCLC Worldshare and the library’s ILC system.

• Plans materials storage and stack space. 


Coordinates the library’s social media accounts and presence.

• Participates in a variety of special projects and services including library system migration projects.

• Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disabi­lity, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff. 

• Performs related duties as assigned.

Minimum Qualifications


• Two (2) years of college-level coursework, preferably in library science or library technology

• Three (3) years of public service experi­ence in a library setting with at least one year overseeing the work of others

• Please note: Additional years of education may be substituted for the minimum years of experience on a year-to-year basis for up to two (2) years.

Desirable: Experience in an academic library setting.


Knowledge of:

Advanced terminology and practices applicable to performing paraprofessional work in an academic or public library.

• Principles of lead supervision and training.

• Practices and procedures used in a library’s public services circulation operation.

• Inter-library loan procedures.

• Public desk etiquette and methods of providing information.

• Practices and procedures of library collection management including acquisition of library and media materials.

• Computerized cataloging, bibliographical and circulation system databases.

• Laws, rules and regulations relating to library records retention.

• Standard principles and practices of the Library of Congress classification system.

• Provisions of copyright laws.

• Inventory methods and practices applicable to a library.

• Operation and uses of library equipment, systems and support tools, including standard reference tools and materials.

• Basic methods and techniques for troubleshooting and resolving computer hardware and software problems. 

Skills and Abilities to:

• Interpret, apply and explain library rules, regulations, policies and procedures and apply them in a variety of procedural situations.

• Perform technical duties using OCLC, the library’s ILC and other software to circulate library materials.

• Recruit, train and provide work guidance to other classified staff and student employees.

• Establish work priorities, schedules and timelines.

• Gather statistics, generate reports and monitor interlibrary loans.

• Perform updates to online databases to reflect overdue and delinquent library patrons.

• Assist students and others in the use of library materials and equipment.

• Maintain compliance with access to District data and information systems.

• Resolve conflicts and solve problems in a professional manner.

• Work collaboratively with members of the library and other departments to provide a variety of library public services.

• Communicate effectively, both orally and in writing.

• Understand and follow written and oral instructions.

• Operate a computer and use standard business software.

• Establish and maintain effective working relationships with all those encountered in the course of work.

Additional Information

Starting Salary Range: $3,647 to $4,021 per month; maximum initial salary step placement on the classified salary schedule is step 3. Full-time assignment, 11 months per year. Monday through Friday, 7:30 a.m. – 4:30 p.m. with evenings and weekends as required. Position scheduled to begin as soon as possible, pending continued funding and Governing Board ratification. Salary is subject to proration based on beginning date of assignment. 

Benefits: Our comprehensive benefits package includes medical, dental, life, short and long term, and vision (optional) insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an Employee Assistance Program. Please see the Benefits link on the HR webpage for more information. 

Do not contact this company in solicitation of any product or service.

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