Director of Finance
Community Foundation for Monterey County
2354 Garden Road
The Director of Finance has primary hands-on responsibility perform the daily, monthly, and yearly accounting, grantmaking, and employee benefit functions of the Foundation, and to support all staff with financial transactions. The Director of Finance reports to the Vice President of Finance and HR and supervises the Senior Accountant. Based on the duties described below, this is a full-time, exempt position.
Scope of Responsibilities
- The Director of Finance will participate in the development and implementation of sound and efficient financial systems and controls. He/she will assist in managing the financial and accounting operations of the organization, including accounts payable and receivable, general ledger, financial statements, payroll, fixed assets management, vendor management, audit and tax return preparation, real estate transactions, investment accounting, banking, gift and grant processing.
- The Director of Finance and Human Resources will also have responsibility for general compliance/reporting and insurance/risk management.
- Maintain the accounting books and records of the Foundation in accordance with generally accepted accounting principles.
- Prepare monthly reconciliation of general ledger accounts, including bank and investment accounts, fixed assets, various revenue accounts, and all balance sheet accounts.
- Prepare and post journal entries for month end close.
- Assist with preparation of monthly financial statements and supplemental reports.
- Prepare monthly entries and maintain the accounting records for the Foundation’s LLC.
- Prepare monthly entries and maintain the accounting records for the trusts held by the Foundation.
- Participate in the preparation of the annual operating budget.
- Participate in the preparation of the annual spending policy payout calculations.
- Work with the Vice President of Finance and HR and outside auditors to complete the annual audit and tax return preparation.
- Prepare quarterly and annual filings for the state and other government agencies.
- Complete various sector surveys.
- Attend finance, investment, community impact investment, audit and real estate committee meetings, and record the minutes for all meetings.
- Supervise the work of the Accounting Manager to ensure completion of all tasks in accordance with the financial policies of the Foundation.
- Complete other projects as assigned by the Vice President of Finance and HR, and the President/CEO.
- Prepare, review and distribute quarterly fund statements.
- Prepare annual reports as required by various State and Federal agencies.
- Research, collect, compile, and analyze information from various sources on a variety of specialized accounting topics.
- Prepare and distribute various ad-hoc accounting-related reports, in a timely fashion.
REAL ESTATE and LLC
- First point of contact for real estate agents and title companies.
- This position is deeply involved and responsible for preparing and maintaining documentation requirements for real estate gifts.
- Responsible for the logistical requirements for real estate gifts.
- Responsible for recording the LLC transactions in QuickBooks.
COMMUNITY IMPACT INVESTING (CII)
- Liaison with investment placements, consultants, and CII committee.
- Research potential new investments.
- Underwrite the loan request and present to the CII committee.
- Draft promissory notes and loan agreements.
- Prepare monthly/quarterly/annual invoices, per loan agreement.
- Review annual financial statements and loan covenants and present to the CII committee.
- Prepare annual impact statement/report.
- Responsible for the timely and accurate completion and submission of annual bank and investment account signature cards.
- Serves as the main contact for Mechanics Bank.
- Review and approve AP packets prepared by the Senior Account, including verification of coding, approvals, overall accuracy and whether budget exists for the expenditures.
- Review and approve edit reports for all Community Impact, Donor Advised, Scholarship and Award, Agency and Designated Fund grants for payment.
- Process grant adjustments, as needed.
- Supervise, train and manage the Senior Accountant
- Conduct annual performance reviews of the Senior Accountant.
- Encourage the professional development and education of the Senior Accountant.
- Responsible for all new hire paperwork, changes or terminations, including legal requirements, benefit explanations, medical, dental, life, long term disability and vision insurance enrollments.
- Responsible for setting up new employee personnel files.
- Prepare and submit post termination paperwork, including COBRA, FSA and HSA plans, and 403(b) accounts.
- Coordinate annual review of health insurance benefits with insurance agent and make recommendations to senior staff.
- Responsible for annual and as needed deduction agreement letters, for staff that have spouse and/or dependent coverage.
- Responsible for updates to the life and LTD plans for annual salary increases, or mid-year salary adjustments.
- Responsible for preparing a timely and accurate annual benefits budget.
- Responsible to be knowledgeable about the CFMC benefits and assist staff with benefit related questions.
- Serve as staff liaison with the insurance broker.
- Serve as administrator for the 403(b), HSA and FSA plans, process new enrollments and terminations.
- Serve as administrator for FSA Plan, process annual staff election forms.
- Responsible for keeping staff informed of benefit changes and annul updates of benefits, including contribution maximums.
- Responsible for the compliance and tracking of staff leaves.
- Serve as back-up support for the Vice President of Finance and HR and Senior Accountant.
- Cross train on all departmental tasks, to cover when other staff are out.
- Participate in the development and implementation of new or revised accounting programs, systems, procedures, and methods of operation.
- Assists and supports the Vice President of Finance and HR in preparation of internal or external audits.
- Other duties as assigned by the Vice President of Finance and HR.
This position description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.
- Bachelor's degree in Business Administration, Accounting, or Finance.
- Must have a minimum five years of continuous accounting experience with a focus on general ledger and financial reporting.
- Five years management level experience.
- Stable employment history with a high degree of integrity, responsibility and trust.
- Knowledge of GAAP and FASB requirements as they apply to nonprofit agencies required.
- Excellent knowledge of accounting procedures.
- Fund accounting experience with an understanding of not-for-profit net asset accounting, including accounting for donor restrictions.
- Commercial loan underwriting experience helpful.
- Experience with general commercial loan documents, completing promissory notes and loan agreements, loan covenants, pay off statements and follow up on compliance reporting.
- Experience with real estate transactions, both residential and commercial, including contracts, title reports, settlement statements, and rental agreements.
- In depth working knowledge of Excel, proficient with database concepts and Word.
- Commitment to the work of the Foundation in the community.
- Ability to perform the essential functions of this position.
- Attention to detail is vital. Must be able to problem solve.
- Excellent computer skills and experience with complex accounting software.
- Ability to work independently and as a member of a team.
- Ability and desire to work across all departments.
- Ability to work with all levels of staff, management and board of directors.
- Ability to plan workload and maximize resources.
- Excellent work habits including a willingness to work the hours necessary to get the job done, especially when deadlines cause greater than normal workloads.
- Demonstrated “hands on” approach to all tasks required to be completed.
- Excellent interpersonal skills, with a high level of confidentiality, discretion, and professionalism.
- Excellent verbal and written communication skills.
- Non-profit or Community Foundation experience preferred.
- Position requires minimal lifting (up to 25 lbs.), mostly deskwork.
- Strength and flexibility to work at a desk for up to five hours and access items on shelves and files located 0 to 60 inches above the floor.
Do not contact this company in solicitation of any product or service.