Curriculum and Instructional Support Analyst
Location: Santa Cruz
Job ID: 45006
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Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 11-29-2022
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
Originally founded in 1997, Baskin Engineering (BE) is the first professional school at UC Santa Cruz. Over the past 25 years, Baskin Engineering has become a unique 21st century school of engineering and technology, characterized by evolutionary growth fueled by ongoing research opportunities that open new areas of intellectual inquiry. Baskin Engineering has grown to include six academic departments, a variety of research centers and institutes, and has ambitious plans for further programmatic growth. The focus of Baskin Engineering educational programming is to instill strong basic knowledge for sound practice in science and ethical engineering for the well-being of society, and its diverse curricula facilitate creative thinking and prepare students for productive and rewarding careers. Baskin Engineering is focused on building collaborative connections and expanding instruction and research activities for faculty and students at UC Santa Cruz, both at its Santa Cruz campus and at its campus in Silicon Valley, the international center of technological innovation.
Instructional Support Services (ISS) is a unit within BE which coordinates and manages the delivery of BE undergraduate and graduate academic programs, both on campus and off. ISS operates within the centralized BE Department Service Center, providing essential analytical support, while directing a wide variety of instructionally related administrative functions for all BE academic departments and programs. ISS is composed of Curriculum Analysts, Instructional Support Coordinators, and various student employee support roles.
With general supervision the Baskin School of Engineering (BE) Instructional Support Supervisor, and in support of and direction of BE Department Manager and Chairs, the Curriculum and Instructional Support Analyst is a member of Instructional Support Services (ISS), responsible for coordinating and managing the delivery of BE undergraduate and graduate instructional programs at central campus and beyond. This position operates within the centralized BE Department Service Center, providing essential analytical support, while assisting in a wide variety of instructionally related administrative functions for select BE academic departments/programs in collaboration and partnership with the ISS team. The Curriculum and Instructional Support Analyst works both independently and cooperatively as a member of ISS, interacting regularly with faculty and staff both within BE and across campus. The incumbent applies learned knowledge of Engineering requirements to help determine the courses to be taught by Baskin Engineering toward the Bachelors of the Arts (BA) and/or Bachelors of Science (BS) and graduate degrees. This role takes into consideration the proper sequencing of courses for progression toward degree, courses taught in other departments, and other complicating factors. Makes recommendations for replacement courses. Work is reviewed by results achieved.
Salary Information: Salary Range: $26.87 - $30.85/hour. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: Non-Represented
Job Code Classification: 004522 (CURRICULUM PLNR 2)
Travel: Never or Rarely
50% - BE Curriculum Management
• Applies discretion to address unusual or sensitive program or course issues with program directors, faculty, and staff.
• Course Scheduling: Acquires knowledge of department requirements and campus policy to coordinate the schedule of classes and associated secondary sections for selected departments and academic programs in BE.
• Devises solutions to classroom space and scheduling problems, taking into account the curriculum needs of students, the needs of faculty, and available options.
• Enrollment management across assigned departments, and ability to analyze arising problems, and determine solutions.
• Contact for assigned departments in management and advising for enrollment management (Academic Information System (AIS), permission codes, wait lists).
• Facilitates BE Instructional Support Orientation for incoming faculty, ensuring that new instructors understand what their divisional resources are.
• Coordinates secondary sections and laboratories to correspond with needs of primary courses based on analysis of projected enrollments. Maintain complex records of scheduling restrictions for all departments and programs to ensure course sections are set according to requirements of course and instructor.
• Anticipates and/or resolve conflicts as they arise, facilitate discussions as needed, represent the departments at campus wide meetings, and serve as liaison to the Registrar's Office, and to the BE Undergraduate and Graduate Advising Offices.
• Coordinates with the campus Registrar's Office to ensure adequate and appropriate classroom space and room reassignments based on course needs and historical enrollment information, and devise solutions to classroom and scheduling issues.
• Develops schedule for assigned lecture and distance learning courses, and serve as liaison with ITS Learning Technologies Services, Baskin Engineering Lab Support, and Silicon Valley Center to accomplish such.
• Assists in creation and implementation of training materials as related to curriculum and the enrollment management.
30% - Curriculum Analysis
• Learning knowledge of course content, facilitating new course approval and currciulum revisions through interaction with the Coordination of College Policy, Academic senate, or similar organization.
• Implements curriculum development quality and service standards. Exercises knowledge in facilitating all new and revised course approval requests and related paperwork for selected departments. Reviews course approvals, ensuring paperwork adheres to relevant policies and aligns with AIS guidelines. Responsible for maintaining department course material information, as well as facilitating and routing of course approval materials through the campus Curriculum Approval Tracking (CAT) system.
• Participates in the annual revision and submission of catalog copies, and ongoing updates, for all departments and programs within BE, adhering to CEP, Graduate Council and Registrar policies and best practices. Assure all deadlines are met, review copy, and consult with Department Managers and/or Chairs, and the BE Senior Planning and Resource Analyst on resolving potential problems.
• Assists in creation and implementation of training materials as related to curriculum and the catalog.
15% - Instructional Support
• Assists Instructional Support Coordinator with Disability Resource Center (DRC) analyses and planning as it pertains to BE testing.
• Assists in process documentation for DRC.
5% - Instructional Support Services Member
• Member of ISS in Baskin Engineering Department Service Center providing backup service for walk-in faculty/staff/students needing assistance.
• Serves as backup Analyst for ISS Team.
• Bachelor's degree in related area and / or equivalent experience / training.
• Knowledge of common University-specific computer application programs.
• Knowledge of Engineering and University policies, procedures, and directives.
• Knowledge of Engineering general and major course requirements.
• Interpersonal skills to work with department senior management, faculty, and students.
• Analytical skills sufficient to identify trends and/or concerns and offer solutions.
• Ability in problem identification.
• Ability to find solutions to conflicting situations.
• Knowledge of Academic Information Systems (AIS).
• Knowledge of various applicable software and web platforms.
SPECIAL CONDITIONS OF EMPLOYMENT
• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs and be able to fulfill requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a https://policy.ucop.edu/doc/5000695/SARS-CoV-2_Covid-19 covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=PEN&division=&title=1.&part=4.&chapter=2.&article=2.5.
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our https://shr.ucsc.edu/talent-acquisition/applicant_resources/how-to-apply/index.html https://shr.ucsc.edu/talent-acquisition/applicant_resources/how-to-apply/index.html https://shr.ucsc.edu/talent-acquisition/applicant_resources/how-to-apply/index.html tutorial for detailed instructions on our applicant process.
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
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To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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