Job Details

Accounts Payable Technician

Job no: 532441
Work type: Staff
Location: Monterey Bay
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Classification: Accounting Technician II
Hours: Full-time / 40 hours per week
FLSA: Non-exempt

Anticipated Hiring Salary Range: $3,800 - $4,292 per month
https://www.calstate.edu/csu-system/careers/compensation/Pages/SalaryScheduleDetails.aspx?RecordId=52001#-ClassNum=1741-Class=0-Date=1-PLYear=2023-PLNumber=2302-Recs=15
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date: Apply Today! The Priority Screening Date is extended to October 26, 2023
Recruitment Status: Open Until Filled -- hiring two positions

ABOUT CSUMB

California State University, Monterey Bay is a mid-sized university in California's Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring https://csumb.edu/about/founding-vision-statement/, CSUMB is part of the nation's largest four-year public university system, https://www.calstate.edu/csu-system/about-the-csu/Pages/default.aspx, which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students' lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB's sustainability goal is to be carbon neutral by 2030.

The university's https://csumb.edu/about/mission-strategic-plan/ prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

PURPOSE:

Under the general supervision of the General Accounting Manager, the Accounts Payable Technician performs a wide variety of financial record-keeping duties requiring considerable judgment, initiative, and independence. The incumbent has primary responsibility for providing technical support for the University Accounts Payable function, using a comprehensive knowledge of financial record-keeping methods, procedures, and practices.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

• Reviews payment requests and invoices prior to vouchering for accuracy and against historical payment information to avoid processing a duplicate payment request. Vouchers payment requests, including travel reimbursements and related items, as needed. Ensures correct chartstring is used. Audits and reviews documents for accuracy, validity, and adherence to standards and policies. Investigates discrepancies and takes necessary corrective actions, including, but not limited to, research with departmental contacts and training on CSU policies. Audit expense reports; reviews employee's expenses for purposes of compliance with CSU Travel Policy. Ability to interpret and apply CO policy to employee's travel requests for advances and reimbursements. Review travel expenditures booked via Concur for compliance with State mandates. Process check and electronic disbursements on a regular basis.
• Manages competing requests in a fast-paced environment. Communicates established university and systemwide policies and procedures and pertinent state and federal regulations to faculty, staff, and the general public, including those that require extensive interpretation. Composes correspondence regarding AP, travel and other accounting matters, as needed. Provides excellent customer service by building rapport with employees and vendors by providing efficient and friendly service.
• Reviews current processes and modify/document established procedures based on precedent and university procedures.
• Compiles data, creates and maintains spreadsheets used in the preparation and generation of financial reports and/or analysis. Participate in the testing of financial software for upgrades and implementations as related to the position including such activities as testing transaction/data entry and data output.
• Creates journal entries and journal uploads, e.g. Central Travel Account, Business Travel Account, Procurement Card, Office Supplies, and Use and Sales Tax, etc.
• Assists in reconciling assigned ledger accounts, such as: Travel and Salary Advances and related open items and/or clearing accounts, Travel - Interagency Financial Transaction (IFT) Travel Credit Accounts, and Accounts Payable Obligations (State Administrative Manual 18A reconciliation).
• File records, respond to telephone calls and completes miscellaneous office tasks as assigned

Other Functions:

• Performs other job-related duties and special projects.
• Provides backup for the Accounts Payable Travel Technician, as needed.
• Assists in other areas of the accounting department, including General Ledgers, Accounts Receivable, and Cash, as needed, including cross-training and backfill needed of vacancies, and short-term absences. Is a team player to assure that campus and system-wide accounting deadlines are met
KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge: Comprehensive knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices.

Abilities: Must be able to apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data; apply problem solving techniques in finding solutions to basic accounting problems; understand and apply applicable rules, regulations, policies, and procedures; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid; work independently; and make sound decisions and recommendations regarding accounting activities.

MINIMUM QUALIFICATIONS:

Experience: Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.

Education: Any equivalent combination of education and experience which provides the required knowledge and abilities.

SPECIALIZED SKILLS:

Working knowledge of accounting practices. Accounts payable experience working with computerized accounts payable systems. Ability to exercise sound judgment, initiative, and independence to achieve results. Excellent customer service skills. Thorough knowledge of office systems; proficient in Excel and computerized accounting systems. Demonstrated ability to address the essential functions associated with this position including knowledge, skills and abilities identified above.

PREFERRED QUALIFICATIONS:

Bachelor's degree in business-related field. Four (4) years of accounts payable experience working with computerized accounts payable systems. Experience in an educational or governmental environment. Technical fluency with Microsoft Office Suite; G Suite (Gmail, Docs, Drive, and Calendar); Oracle-PeopleSoft/CMS baseline system or equivalent financial information system; intranet drives; and internet browsers.

SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Creates journal entries and journal uploads, e.g. Central Travel Account, Business Travel Account, Procurement Card, Office Supplies, and Use and Sales Tax, etc.
• Assists in reconciling assigned ledger accounts, such as: Travel and Salary Advances and related open items and/or clearing accounts, Travel - Interagency Financial Transaction (IFT) Travel Credit Accounts, and Accounts Payable Obligations (State Administrative Manual 18A reconciliation).
• File records, respond to telephone calls and completes miscellaneous office tasks as assigned

Other Functions:

• Performs other job-related duties and special projects.
• Provides backup for the Accounts Payable Travel Technician, as needed.
• Assists in other areas of the accounting department, including General Ledgers, Accounts Receivable, and Cash, as needed, including cross-training and backfill needed of vacancies, and short-term absences. Is a team player to assure that campus and system-wide accounting deadlines are met
KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge: Comprehensive knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices.

Abilities: Must be able to apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data; apply problem solving techniques in finding solutions to basic accounting problems; understand and apply applicable rules, regulations, policies, and procedures; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid; work independently; and make sound decisions and recommendations regarding accounting activities.

To apply, visit https://apptrkr.com/4802414