Job Details

Post Award Grants Analyst

  2024-02-09     University Corporation at Monterey Bay     Seaside     $30.00 - $38.00 hour  

Post Award Grants Analyst


University Corporation at Monterey Bay

Salary: $30.00 - $38.00 Hourly

Job Number: 2024-00006

Location: Ryan Ranch Office- Monterey, CA

Department: Accounting



Open Until Filled. Priority Screening Date: February 28, 2024.Two (2) Vacancies

The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.


The Post Award Grants Analyst works in the University Corporation's Accounting department and is a vital member of the Post Award Division's team. Under the direct supervision of the Post Award Manager, the Post Award Grants Analyst serves as an important resource providing guidance and oversight on issues related to the fiscal, administrative and regulatory management of grants and contracts of sponsored programs from award acceptance through closeout. This position works closely with the program administrators to provide post award services in managing grants and contracts.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:

• Participates in award set-up meetings with the program administrators and Sponsored Programs Office to gain a full understanding of the criteria and requirements necessary to manage each award. Also, discusses key elements of budget, cash balances, sub awards, and invoice requirements. Provides forms and training as needed to program administrators. Ensures award is set up properly in the Common Financial System (CFS).

• Analysis of sponsor award documents to maintain compliance with fiscal management and reporting specifications.

• Reconciles the financial activity of grants and contracts to ensure that reporting requirements and deliverables are met. On a monthly basis prepares financial reports that are specific to program administrators or funding sponsors, budget adjustments, and invoices.

• Ensures that direct costs charged to grants and contracts are both allowable and allocable under funder guidelines, federal, state, and University Corporation grant management guidelines.

• Interprets reports and prepares queries generated from the Common Financial System (CFS) for internal departments and external stakeholders upon request.

• Prepares for, and participates in, grant set-up and orientation meetings, funding sponsor workshops and other internal and external trainings and conferences to educate principal investigators, project directors, and administrative assistants about Corporation policies, forms and procedures.

• Investigates and resolves financial errors and discrepancies and alerts the appropriate Post Award Accountant or Accounting division staff to make the necessary corrections if needed.

• Regularly monitors cash balances and prepares financial documents including calculation of drawdowns, journal entries, and invoices. Also, the Post Award Grants Analyst monitors aged receivables and follows up with funders.

• Regularly provides feedback to program administrators, other Corporation departments, and the Sponsored Programs Office regarding status of accounts and availability of funds.

• Regularly reviews availability of funds, and monitors payroll reports for grant allowability and accuracy, and planned and incurred expenses (i.e. Procards, check requests, travel expense claims, purchase requisitions, or request for approval of travel forms).

• Interpret and apply Federal Uniform Guidance and sponsoring agency regulations. Identifying potential risks, advising program administrators and providing steps to mitigate risks.

• Enter journal entries and budgets in the Common Financial System (CFS).

• Assists with funding agency, external and internal audits of grants and contracts.

• Serves as the back-up to the Grants Accountant as needed.


• Performs other duties as assigned.

• Promotes and maintains an atmosphere of excellent internal and external customer service within the accounting department and the campus community.

• Assists in other areas of Auxiliary Accounting as needed.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information.


• Hybrid Position

• 80% minimum in-office/on-site following the initial training period. Position location may change based on CSU expectations and department needs.

• Work Location: 8 Upper Ragsdale Drive, Monterey, CA


Thorough knowledge of financial record-keeping methods, procedures, and practices. Working knowledge of governmental accounting methods and related laws, rules, and regulations. Knowledge of and ability to apply 2 CFR 200 Uniform Guidance regulations to specific grants. Familiarity with direct and indirect costs, assessing these costs, and verifying indirect cost rate calculations. Ability to analyze and interpret accounting data, and prepare clear, accurate financial reports. Ability to utilize problem-solving techniques in finding solutions to complex problems. Ability to understand, interpret, and apply applicable rules, regulations, policies, and procedures. Ability to make sound decisions and recommendations regarding grant budget activities. Ability to communicate effectively, both orally and in writing. Ability to set priorities and meet deadlines. Ability and dedication to providing high quality customer service. Ability to work collaboratively with University and Auxiliaries staff, faculty, students, and external constituent groups.


This position requires a significant emphasis on customer service, financial monitoring, and forecasting, and understanding and interpreting complex federal regulations and internal policies and procedures. Experience with personal computers including word-processing, spreadsheet, databases, virtual document management and applications, querying software, and email applications. Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required.



Education and Experience:

Equivalent to an associate degree, preferably in Accounting, Business Administration, or a closely related field AND two years of progressively responsible professional accounting experience OR a combination of education and experience which provides the required knowledge and abilities. A bachelor's degree in a related field may be substituted for up to one year of the required experience.


• Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence. Experience working with a diverse and multicultural population.

• BA degree preferred. Experience using PeopleSoft, Google Apps for Business, working with Federal/State grants and contract administration preferably in Higher Education and knowledge of Federal/State grants and contract regulations are highly desirable.

• Possesses strong time management skills, ability to set/adjust priorities in a deadline-oriented environment. Candidates should be self-motivated, driven and focused on continuous learning and improvement. Ability to effectively communicate information both verbally and in writing, in a clear, concise, and professional manner.

Special Conditions of Employment

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. The University Corporation at Monterey Bay will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the University Corporation at Monterey Bay is concerned about the conviction that is directly related to the job, you will be given the fair chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act

This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education's Family Educational Rights and Privacy Act (FERPA) and California's Educational Code Chapter 13 regarding sensitive student issues. Our Equal Opportunity Policy Statement is available

Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.

All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.

University Corporation at Monterey Bay positions are “at-will” employment.

CSUMB is a smoke and tobacco-free campus.

The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at


• This position is required to comply with confidentiality requirements outlined in the Department of Education's Family Educational Rights and Privacy and California's Educational Code Chapter 13 regarding sensitive student issues.

Questions can be sent to:

Compensation and Benefits:SALARY AND BENEFITS

The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Our salary schedule is available

The hourly hiring range for this position is $30-$38. Classification: Grade 6, Staff. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and other benefits. Please review our for details about sick time, vacation, and holidays.

The Corporation also offers access to CSUMB's Faculty & Staff Meal Plans, which offers convenience, value, flexibility, to our all-you-can-to-eat dining commons, showcasing eight brand new dining concepts for an affordable price.

The University Corporation at Monterey Bay also provides access to affordable campus housing:

Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle.

How to Apply:All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) 582-3389. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity-Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

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