Job Details

Action Council/Building Healthy Communities is seeking a dynamic and organized individual passionate about supporting our mission to activate Monterey County resident voice and power to build an inclusive, anti-racist democracy and safe, thriving communities. Reporting directly to the Executive Director, the Executive Assistant will serve as a vital link between the Executive Director, the organization, and the community.

In this role, the EA will manage the Executive Director's calendar and projects, correspondence, and communications, ensuring smooth day-to-day operations. Responsibilities include preparing documents, scheduling meetings, and coordinating with the Board of Directors and Board Committees. The EA will also be responsible for preparing presentations, maintaining records, and facilitating meetings.
In addition to supporting the Executive Director, the EA will collaborate closely with the Support Team, and assist with administrative duties as needed, as backup to the front office. Responsibilities include maintaining communication channels, bilingual media outreach, and supporting key relationships with a diverse set of stakeholders — from residents, partners and donors, to elected officials. This role is ideal for an energetic multitasker with a knack for relationship-building and a commitment to making a difference. You do not need an educational degree to apply. This position is on-site at the Salinas office.

Responsibilities/Duties:
● Manage the ED`s schedule, coordinate meetings, and actively help prioritize tasks.
● Attend staff meetings, take notes and track outcomes and follow-up actions, and, on
occasion, facilitate meetings.
● Support administrative tasks associated with the Board of Directors, maintaining
accurate and organized records for Board and Committee activities.
● Prepare presentations, communications, and reports for the Executive Director and
Board.
● Play a leadership role in developing internal policies and procedures across the
organization.
● Support the development of bilingual communications, including external
communications like press releases and web content.
● Schedule and coordinate Board and staff events, activities, and festivities.
● Maintain positive relationships with the Executive Director, Board members, staff,
and the public.

Requirements:
● Commitment to Action Council and Building Healthy Communities Monterey
County`s mission and values.
● Excellent verbal, written, and interpersonal communication skills. Must be able to
interact effectively with external stakeholders and colleagues across the
organization.

● Ability to gather information and work in collaboration with multiple teams to meet
deadline-driven deliverables.
● Strong critical thinking, problem-solving, analytical, and organizational skills.
● Excellent project management skills with strong attention to detail, and the ability to
prioritize working on multiple projects simultaneously while meeting internal and
external deadlines.
● Willingness to take initiative, troubleshoot, and work with colleagues across
departments to support short-term and long-term organizational goals.
● Ability to give, receive, and incorporate constructive feedback
● Ability to work effectively and efficiently (both virtually and in-person) with minimal
supervision.
● Ability to prioritize multiple projects and work both independently and
collaboratively.
● Ability to understand, communicate with, and effectively interact with people across
race and cultures.
● Ability to multi-task in a fast-paced environment.
● Ability to travel occasionally to meetings, trainings, and conferences.

Skills:
● Strong attention to detail and accuracy.
● Experience using a computer, accessing the internet and corresponding by email.
● Fluency in English, spoken and written. Conversational fluency in Spanish is desired.
● Demonstrated skills at effective communication and building meaningful
relationships with mission-aligned organizations and people.
● Experience in general office work and customer service, experience supporting a
senior manager, or director.
● Able to listen and communicate with people of different cultural backgrounds.
● Experience working/interacting with a diverse set of stakeholders - residents,
partners, donors, and elected officials.
● Experience supporting/working with Boards & Committees.

● Ability to work effectively as a team member in a diverse environment.
● Proficiency in Google Suite, Word, Excel, PowerPoint, Outlook, various forms of
web-based social media and other office software
● Strong facilitation skills